Your Privacy is our first concern

The Canadian International Council (CIC) is committed to protecting the privacy of its members, supporters and other stakeholders. We value the trust of those we deal with and recognize that trust requires that we be accountable in how we treat the information you choose to share with us.

What information is collected?

Personal information is any information that can be used to identify you other than business contact information. We collect personal information only as necessary in the course of our relationship with you. For example, when purchasing a publication, registering for an event, or paying your membership fee we may collect personal information such as your payment information or e-mail address. We also keep a record of your contact with the CIC such as your history of transactions (e.g. events attended, publications ordered, fees paid and donations given).

How this information is used

Information you provide the CIC is used only to

•     deliver programs and services,
•     process your membership fees,
•     register for an event,
•     keep you informed of upcoming Council events and funding opportunities.

Under no circumstances will the Council rent, sell or trade any of your information.

Safeguarding your information

Any personal information that you share with the CIC is kept physically and electronically secure, with access limited to staff that require it to perform their jobs. Information is used only for the purpose for which it is collected.

We utilize security safeguards to protect your information against loss or theft, unauthorized access, disclosure, copying or unauthorized modification. We also use password protocols and encryption and security software to protect your personal information when you order a product or service online. Our software is updated periodically to maximize protection.

In a very limited number of circumstances, we may disclose your information to third party service providers who help administer our relationship with you, in the normal course of business. For example, we need to disclose your financial information to our bank and Accounts Receivable manager in order to process your fees and payments for events and publications.

We share only the information that is necessary for the service provider to provide the CIC with the service. Our service providers are also contractually bound to keep your information confidential, to safeguard your information, to limit their use of your information and to destroy your information when it is no longer required.

Consent, Withdrawing Consent, and Access to Information

The CIC obtains the consent of its members and other stakeholders to use their information for the purposes it was collected. Based on this policy and the statements we make to you at the time we collect your information, we trust that you understand how we use your information and the limited circumstances in which it is shared with third parties.

The more we understand our members needs, the more effectively we can develop programs that will help them understand Canada’s foreign policy and its role in the world.

The choice, however, is yours.

If you would like to confirm or change any of our agreements for use of your personal information, please contact mailbox@canadianinternationalcouncil.org